How To Create automatic Replies in Outlook 2016 for POP or IMAP Accounts

All of us probably work in the office. If you are taking a holiday for some work, then there is concern that the sender will be in the mail for the time you are on vacation. As a result of this, in the office as a solution, the team will set up auto-reply to your exchanges account. But what if you are working in a small office or home and there are POP or IMAP accounts? In this article, i am going to show you’How To Create automatic Replies in Outlook 2016 for POP or IMAP Accounts.

How To Create automatic Replies in Outlook 2016 for POP or IMAP Accounts

How To Create automatic Replies in Outlook 2016 for POP or IMAP Accounts

Create automatic Replies in Outlook 2016 for POP or IMAP Accounts:

Create Message Template:

First of all, we need to open an Outlook and create a new mail draft that you want to give the auto reply to the sender. Type in the message you want to type in this Auto Reply message.

How To Create automatic Replies in Outlook 2016 for POP or IMAP Accounts

Create automatic Replies template

Save as Mail:

After typing mail, go to File menu and save it as ‘Save As‘. I give him the name as the out-of-office. Save this mail as save as ‘.oft’ extension and in the Save as type, select the outlook template.

How To Create automatic Replies in Outlook 2016 for POP or IMAP Accounts

Save as Outlook Template-Create automatic Replies

Manage Rules & Alerts:

Now let us add the saved template to the rules. To add this message to Rules, go to File option in Outlook and open ‘Manage Rules & Alerts‘.

How To Create automatic Replies in Outlook 2016 for POP or IMAP Accounts

Manage Rules & Alerts.

New Rule:

Now the ‘Rules & Alerts’ window will open, click on ‘New Rule‘.

How To Create automatic Replies in Outlook 2016 for POP or IMAP Accounts

New Rule-Create automatic Replies

Start from a blank rule:

After clicking on ‘New Rule’, the ‘rules wizard’ window will be opened, select ‘Apply rules on messages I receive‘ and click on Next.

How To Create automatic Replies in Outlook 2016 for POP or IMAP Accounts

blank rule-Create automatic Replies

Select conditions:

Now in the condition check ‘send only to me‘ and click on Next.

How To Create automatic Replies in Outlook 2016 for POP or IMAP Accounts

Select conditions-Create automatic Replies

Select Action and Edit Rule:

Check “Reply using a specific template” in Action and click on ‘a specific template‘.

How To Create automatic Replies in Outlook 2016 for POP or IMAP Accounts

Select Action and Edit Rule

Select  Reply Template:

Clicking on ‘a specific template’ will open the Mail Template dialog browse box. In this, you open the saved mail. I saved the mail with the name ‘out-of-office‘, so click it and open it.

Open Reply Template-Create automatic Replies

Just click on Next.

How To Create automatic Replies in Outlook 2016 for POP or IMAP Accounts

Click Next-Create automatic Replies

Again Click On Next.

How To Create automatic Replies in Outlook 2016 for POP or IMAP Accounts

Again Click On Next

Finish Rule Setup.

How To Create automatic Replies in Outlook 2016 for POP or IMAP Accounts

Finish Rule Setup-Create automatic Replies

Note: For the rule of ‘Automatic Replies’, your system is on, the outlook should be open and the internet should also be run.


Also Read- Create automatic Replies in Outlook 2016 related other outlook articles.

»How to configure Microsoft Outlook 2016 Step By Steps.

»Microsoft Outlook 2016 Tips, Tricks, Secrets And Features.

»Automatically Add And Create Signature In Microsoft Outlook 2016.


In this way, you can create automatic replies for POP or IMAP accounts in Outlook 2016. I hope the article will be useful to you. If there are some queries related to this article, then comment in the comments box. Share this article if you like. First, you have to subscribe to read the mail above.

Mangesh Dhulap

This is Mangesh Dhulap the Founder and Editor of IT SMART TRICKS have 6+ years of Industrial Experience. We expect from our visitors to like, share, and comment on our posts.

You may also like...

Leave a Reply

Your email address will not be published. Required fields are marked *